Minutes CWMF Management Meeting April 2005

1	Financial review Bank balance stands close to +£200 with the £2000 temporary overdraft spent on deposits and the PE license fee Proper overdraft still awaited Speedy Power . Meeting 11th April resulted in credit note for whole amount. Smile everyone. Andy Mitson paid & booked for this year
2	Sponsorship Nick - Still going to do the deal with Audi, will talk to them on 18th April & then call Steve who will write in. Nick should have done Ipswich BS form by now & probably has. PC went through the sponsors data base and allocated all the likely contributors to each team member present ( & some to those who were not) ST (&SS?) to approach Cannon Avent asap
3	2nd April support gig This poorly attended gig roughly broke even - thanks to the Raffle (well done Sheila) The cost / benefit of the £350 sound system was debated The cost of losing a furkin of beer was relevant to the bar outcome but principally it is about volume of sales. The problems of public's apathy and the similar experiences of the other town committees were discussed.(sigh)
4	2005 Festival PE license application now made MW has deposit cheques for Marquees & Toilets Permit required for use of Country Park okay (ST heard unofficially from JL) Road boards to go to SASEX is this still on ? ST to call Nick Howard needs help with publicity strategy & implimentation. Ellens to be asked to "do" Halstead, be local box office etc Band line up to be Gino W & the RJB; Trenchtown Experience,. Eddy and the Hot Rods; Robin Bibi, Band High White Honkies & Outpatients. Plus the DJ set(s) ST put forward case for Outside Broadcast by SGR or Radio Suffolk Much groaning - ST to ask SS if he would do the leg work to make this happen Ticket price structure discussed again and voted upon. Result ; it to be same as last year" DF to proceed with printing tickets & posters Credit Card sales discussed - both Haverhill BO re VAT and manning the phones ST to ask Balmforth is they would do that as part of their Box Office offer. Entrance security discussed - hand stamp reconsidered - DF to investigate Fire Service to be asked to provide the Vintage Fire Engine exhibited AND ask the Firemen to erect the fences. MW any progress ?
5	AOB ST another "informal" meeting next Tuesday More help needed re bar and publicity. Town Hall exhibition on 9th April. PC all happened - PC set it up & stayed , ST & MW did a stint. DF there all day & dismantled - marginal benefit to the whole thing but PC to get data base from RW ST received and sent out five good quality sponsors packs. HJ to print more please ST - Trish Sample WILL do the Festival hospitality food again this year. Bless.
6	Meeting closed at 22.00.
7	Next meeting "informal" at The Bell at 7.15 on 26th April 2005
8	Next formal meeting at The Bell at 7.15 on 24th May 2005