Minutes CWMF Management Meeting Dec 2003

1	Policy decisions agreed and made: date, venue & ticket prices
2	Budget is in place
3	PC to organize announcements on neighbouring websites (Haverhill, Sudbury Clare etc)
4	ST has spoken to Gerry Taylor who is unable to do the bar but may be able to assist with staffing through his round table contacts.
5	Darren Etherington has now joined the Management Team with responsibility for the Bar so there is now a full team in place. Each team member's key roles have now been clearly defined. In the event of losing a manager it will be easier for another team member to pick up the reins
6	Music line-up SS played a number of tracks to the meeting & canvassed opinions SS would also like comic but PC pointed out the logistical difficulties.
7	Sponsorship SE had done very little on this since the last meeting but is still waiting for some responses from the Team re who has contacts where, however she was able to delegate some local sponsors ie SS Canon Avent & Speedy PC Homebase & AXA Haverhill DE Edmundson ST Richard Jackson plc SE SGB & Ridgens SE hopes that by January she will be able to complete the co-ordination of the sponsorship 12 sponsors information packs needed for the next meeting HJ to action
8	It was agreed that a Special Interim Edition of Focus would be produced, CPC Ltd & Inkbig will advertise HJ to action
9	The website will now advertise the agreed festival date
10	14th Feb NBZ may be available for 2 hours, this needs to be checked SS to action. Budget needed for 14th Feb, eg NBZ £1500/2000, RE to action, should look for sponsorship for this event, license for this needs to be applied for first week in Jan DE to action. RE proposed 4th Sat in April, & 4th Sat in May for a marquee + BBQ in football ground event. Field availability to be checked out SS to action Trenchtown was suggested as a possibility, ST will do BBQ Hall to be booked for 14th Feb & 22nd May SW to action. Stage lights to be obtained from Stoke College SS to action. Band to be booked for 14th February RE and SS to liaise. Modified programme to be brought to next meeting HJ to action. Advertising in parish mags to be investigated SE to action. A Board to be sign written for Valentines SS to action.
11	ST thought much work to organise song contest so RE should capitalise on the Haverhill situation, with this in mind PC will introduce RE to Nick Keeble
12	Permits, licenses & permissions License for park & drinks & public entertainments licenses need to be organised SS to action.
13	ST mentioned that Essex B Forms may be worth approaching for sponsorship SE to action.
14	Sale of T shirts were suggested for the Festival by DE who had thought through an on-site printing method
15	DF suggested we look for a new design image but incorporating the key element of the orange logo & font and change from such a "busy" look, PC concurred it was agreed to go for a cleaner look. Action DF
16	It was felt that Ian Longland should be approached again to remove the old web site. ST to action & also Ron Longland, PC to action
17	A discussion followed on the merits of one or two stages & PC, SE & RE support the view that two are preferable. SS thought if the logistics could be overcome one would be best. ST suggested a stage curtain to close for single act to perform in front of while changes took place behind.