Minutes CWMF Management Meeting Jan 2005

1	11th DECEMBER GIG PC passed out copies of the latest financial position. Surplus will come in around £1500. All suppliers now paid. Paid attendance was 111, which was poor. DF asked where the A board was. When we find it, he agreed to turn it into Box Office boards and do two new, more easily portable, ones. There have been several complaints about 1) the lack of spirits at the bar and b) the quality of the wine. A very big thanks to all of those who stayed behind and cleared up, to Pam & Brian for doing the food, and especially to Vindis for their support. Canopy - there was a complaint from CHOCS - handled by ST. There was also a complaint re equipment left in the cloakroom - handled by ST. 10 people came from CCA, and we re-confirmed our reciprocal support of their event on Jan 28th.
2	FINANCE PC reported paid PRS and latest Speedy and Nethergate invoices. Not quite enough in bank at present to pay other Speedy bill if to be paid in its entirety. Also nothing as yet available for band deposits, licence etc for 2005. Sponsorship issues were not discussed as the appropriate people weren't present. However there was clearly a financial need for a further Town Hall gig in April and possibly another in June.
3	MANAGEMENT TEAM. We continue to have a vacancy for a Bar Manager. Discussions are ongoing again with TS re Catering Manager.
4	COMPLAINTS Country Park Gate Damage - gate fixed, insurance money received and invoice paid.
5	2005 FESTIVAL - Logistics Date still agreed as 23rd July Committee discussed ticket price structure and the four present recommended to the group that the structure stay the same as 2004. For finalisation at next meeting. MW & ST have surveyed park and had a meeting with John Laws. MT circulated a proposed layout of the park which was agreed. It was recommended that the fencing facing the bowling green be used to display Sponsors banners. MW will arrange a meeting with Speedy to discuss requirements MW mentioned a very high figure for the 2005 licence. PC committed to let him have previous year's data. SCC has given provisional approval for site
6	2005 FESTIVAL - Bands DF has a provisional line-up as follows - Geno Washington, Eddie & the Hotrods, Trenchtown, Fat Cat Trio, Robin Bibi band, High White Honkies, DJ (a bit different!), plus Haverhill Bands winner. Still a gap and rest of group strongly recommended an approach to Shakatak. Currently within target of £8K budget.
7	Promotion HJ is requested to begin the trailering of the line-up, date etc and a press release should be issued. Once the line-up is confirmed it is recommended that a pre-launch poster be prepared for local consumption. Tickets should go on sale, as usual, at Easter even though it is earlier this year. There was support for the idea to have the schoolchildren of Clare produce a Mural for the festival (originally put forward two years ago) to assist with decoration. SR will discuss with SW and report at the next meeting. There was also support for the development of some merchandising material to sell. Plastic Beer tankards, folding chairs and Teddy Bears were all mooted. For discussion at next meeting.
8	SPRING GIG Date is confirmed as April 2. Confirmation of Town hall booking required please - SW. DF has booked Fuzzface and Outpatients. It is recommended to use the same Sounds people. Ticket price will be £8. PC will prepare a budget. Now there is an urgent need for: DF - Posters and tickets, HJ and all - Promotion Decision needed on Box Offices - would Bamford do it? ST would you ask? All need to try hard for £600 sponsorship to cover Bands and Sound. For bar, plastic glasses were recommended. Should try to do food if possible as income earner.
9	BUSINESS CARDS DF circulated draft cards and these were considered excellent.
10	A.O.B. None No decision was made on the date of the next meeting as so many absent - prime topic will be Sponsorship.