Minutes CWMF Management Meeting Oct 2003

1	The Management Team It would seem that neither Ellen nor Roger will be rejoining the team so PC agreed to coordinate the sponsorship effort. Maria Shinn was approached by SW and agreed to help on the day with specific tasks but decline to join the team ST said PS was currently working away from home and had numerous other commitments. Also no reaction from Paul Spurgeon who received minutes etc ST to ask Sheilagh Scarff about undertaking the Sponsors hospitality "on the day".
2	Support gigs The pros and cons of the Friday night extension was discussed at length - no conclusion. DE very much in favour - might A&B Glass sponsor this ? The town hall is booked for May 8th but no suitable band had been found. SS to report back SW reported seeing a "Commitments tribute band " advertised in the School. This would be a good promotional opportunity since we had the real McCoy booked. SW to find out more details.
3	Sponsorship Speedy have agreed a quid pro quo on last years bills which leaves us £1700 to the good. PC to accrue the loss and bring forward the credit to this years accounts. SS reported Speedy were non committal about further support this year due to new personnel and a new marketing strategy. DE an undertaking for £100 from his IFA, ST had been promised£500 from his IFA. PC was hopeful of a "biggish sponsor" but was coy about the source. ST reported that A&B Glass had backed off. DE said he would pursue the reasons and ST would write to Dave Barrett with a full sponsors pack. HJ produced the final version of his excellent CWMF Sponsorship Star Service concept. This formalises and quantifies the sponsorship packages and was universally applauded by the team. Printed copies now needed. Action by HJ then all
4	Design review sub committee meeting DF reported the meeting went well. Lou Etherington is well on the way with the design changes and sample posters were shown to the team. The new tickets samples were shown DF is keeping the web site "drip fed" with updated information. ST was assured the links were up and running. The old web site had now been switched off and ST to Email his thanks to Ian Longland for this. Road boards - DF to modify the old boards if possible Action by DF Tee shirts to be printed and sold "on the day" DE and Lou had this in hand and would organise staffing it Action by D & LE Next issue of Festival Eye is due out in May HJ needs info about the Bands from SS
5	Valentines Dance post mortem. DE promised he would write and value a stock list and would "sell" the lager on to others for a figure to be agreed. PC need this info urgently and wants to know how much of Nethergates bill to pay. Action by DE Even making stock allowances this disastrous gig lost some £700 !!
6	Promotion. Road signs. We would try to get SCC permission this year and it was though SW was the ideal negotiator. Action by SW Festival eye - April issue excellent, but Speedy hire announcement a bit premature 23rd May - SW to ask football club for permission to hold event on their field and have them as "partners" in the event e.g. they can run a raffle or similar. SS to book band preferably Trenchtown Experience
7	Any Other Business HJ had some queries about the stage. Then "round the table". General talk but otherwise all covered
8	There being no other business to discuss the meeting closed at 21.55. Next meeting at The Bell at 7.15 on Tuesday 20th April