Minutes of the CWMF Management Meeting held at The Bell on the evening of
22nd March 2005
| Present: Steve Thomson (Chair) Dave Flory Howard Jackson Martin walker Apologies/absences: Paul Cooper Sherry Wilson Nic Taylor Shelia Reynolds Matters Arising |
Distribution: Management plus: Peter Shave |
| 1 | Financial review Bank balance stands at +£1938 with the £1000 sponsorship. Two invoices o/s from last years gig Speedy Power . Meeting arranged for 11th April to negotiate invoice John Boddy been paid £235 deposit - 10% of Trenchtown bill Andy Mitson owed £369 ST discussed this with Andy agreed to pay and book for this year |
| 2 | Sponsorship Nick - Audi, maybe at risk - NT to report back. ST to ring Nick if nothing heard soon. ST to chase A&B Glass, RJP plc Cheffins (plus developer & Builder) for sponsorship deals PC to chase Percy Dalton & IFF Howard to chase Printwise who made cash and discount offer last year Chamber of commerce; Newmarket Foods (Danielle?) Nick should have done Ipswich BS |
| 3 | 2nd April support
gig Yes, we would press ahead despite public apathy HJ reported Outpatience won B of B in Haverhill. HJ to speak to Nick Keeble re press release linking their success with our booking ST has license & will do bar with Dave & Steph Food - Sherry to feed bands and technicians, no public food sales Front of House - NT HJ MW Leaflet drop - decided unfruitful. Team to meet Sat am and blast the shoppers Ticket sales very poor to date A board at Steves to be "cobbles together using laminated posters MW to laminate and do A3 poster for back |
| 4 | 2005 Festival PE license application to be for 2000 people therefore cost £1290. Cheque required to accompany MW excellent application document MW needs deposit cheques for Marquees & Toilets Permit required for use of Country Park MW written to Ralph Barnett ST has received bar license Road boards to go to SASEX is this still on ? Nick Talk to Dave /Howard. Some non-local volunteers offered help as "Friends of the Festival" DF to send them sign boards to erect in their locality |
| 5 | Band line up to be
Gino W & the RJB; Trenchtown Experience,. Eddy and the Hot Rods; High
White Honkies; Robin Bibi Band. Plus some others inc Outpatience Ticket price structure: long discussion but eventually decided "as last year" Fire Service to be asked to provide the Vintage Fire Engine exhibited AND ask the Firemen to erect the fences. MW to contact Fireman |
| 6 | AOB ST next meeting date. More help needed. Bar, publicity etc Town Hjall exhibition on 9th April. PC to set up, ST to do 12 to 2 and DF & MW to do 2 to 4. and take down. "Volunteers Wanted sign to go on the Board HJ none (!) MW said promo materials now needed HJ/DF ST needs five good quality sponsors packs. HJ to print please ST has Excellent news - Trish Sample WILL do the Festival hospitality food again this year. |
| 7 | Meeting closed at
22.00. Next meeting at The Bell at 7.15 on 19th April 2005 |
