Minutes CWMF Management Meeting Nov 2004

1	MATTERS ARISING 11th Dec gig - PC collected in ticket and cash - est attendance about 100 - this would still be profitable, 120 better, 200 brilliant. SR raised issue surrounding £10 tickets being offered to JB. No-one at meeting knew anything about it. Concluded that JB confused with Ska gig in Jan by CCA where ticket price £10 Food - some confusion over food from JB and Mark Humphreys - too many cooks syndrome! NT suggested we take all food offers, freeze what we don't need and leave it all to Pam and Brian who volunteered for the job. Canopy - SW to clear it with Town Hall caretaker ST doing bar, JT DE DF all helping - may need others on the night. SW confirmed no 1pm town hall booking, so we have hall all day. Phew ! MW made contact with Mr Betts of CCA made offer ST proposed in Email - no response yet. Similar offer made by DF to firemen - BUT only for 12+ tickets single source advanced cheque. NT to see Carl about this Thursday 8th am
2	FINANCE PC reported currently unable to pay PRS or latest Speedy Invoice until Dec gig completed successfully. ST resolved Nethergate "no" credit note situation. All now paid and reconciled. Stewart did not, to anyone's knowledge, speak to Speedy about generator hire. So ST has written letter querying bill and requesting meeting. No progress on scaffold portico entrance yet The profit from 120 attendance at the gig would put us back on track and allow positive moves for 2005 Festival. Another successful gig in Spring would give positive cash flow start.
3	MANAGEMENT TEAM. Management Team as stated in previous notes. We have vacancies for Bar Manager and Catering Manager. SE has expressed doubts about her role. PC/HJ suggested she could contribute greatly by improving our exposure in the Halstead region from her new shop / office / outlet. Standing ad in shop. Box office etc ST has written thank you to Stewart enclosing two complimentary tickets to Dec gig. NT still talking to David Barber re joining the committee maybe to run the bar if DE does leave the Team
4	SPONSORSHIP Nothing new to report from Nick or Sue Much discussion on how to sell it - corporate hospitality the way forward but locally there is direct sales opportunity for Clare businesses HJ proposed special sponsorship meeting - all agreed dedicated meeting required but this could be the prime subject for Jan's agenda Sponsorship levels had been around £12k in 2001 to 2003 but fell to £5k in 2004. We would budget for £15k this year - and achieve it
5	COMPLAINTS Gate Damage - gate fixed, awaiting invoice from Philip Jobson to send on to Durrents Insurers.
6	NEXT YEARS FESTIVAL Date agreed as 23rd July Clasp have not got table sale that day -SW has taken whole day for Town Hall and cancelled Friday booking SW has advised Dyson of festival date - no auction that day Committee to discuss ticket price structure for next year MW, DF & ST to survey park to see if/how layout can be rotated thro' 1800. They are meeting John Laws on Sat 11th 11am
7	Bands DF still sorting and thinking about Shakatack, Feelgood, etc still dreaming about coconuts DF will target £8k budget for the bands. PC thinks not enough !
8	A.O.B. SW: Town Hall booked for 18th March - PC asked SW to find out by whom ST: Festival site idea for 2005 see above DF: Floated idea of "cheap bands gig" - low entrance fee not "free" though PC: none HJ: Nick Keeble and his Sudbury counterpart to be contacted re affiliations to those town's art Festivals MW: says electrician and plumber, scaffolding, toilets, and meeting Speedy/alt supplier all early requirements for 2005 Festival SR - none
9	Next meeting 18th January - prime topic will be Sponsorship